First Break EarthDoc Learning Geoscience

Vacancy

Exhibition Coordinator

Vacancy

Exhibition Coordinator

Job description

About EAGE (European Association of Geoscientists and Engineers)

EAGE’s main activities consist of the organisation of conferences, workshops, exhibitions and courses worldwide.

We also publish the monthly magazine First Break for our members as well as scientific journals. We are an international organization with 19,000 members all over the world. The majority of our members work in the Energy and Mineral industry. EAGE’s main goal is to share knowledge, promote innovation and technical progress, and to foster the communication, fellowship and cooperation between those working in, studying or otherwise being interested in these fields.

We have over 90 employees worldwide, with offices in The Netherlands (Europe office), Moscow, Dubai, Kuala Lumpur and Bogota.

For our Head Office in Houten (Utrecht, The Netherlands) we are currently looking for a

Exhibition Coordinator (Fulltime)

Your tasks & responsibilities

The Exhibition Coordinator is responsible for the organization and realization of EAGE exhibitions. The Exhibition Coordinator will work on various tasks related to Exhibitions and take responsibility for several related programs and activities as part of a larger international conference

Looks after every aspect of exhibition planning, organization and execution;
Work both individual and as part of an Agile team, with a strong focus on deliverable tasks and tight schedule management;
You will be responsible for maintaining relations and contact with all concerned stakeholders; venues, suppliers, exhibitors, sponsors etc;
You initiate and coordinate promotion and communication of the exhibition in cooperation with the communication specialist within the team;
You are responsible for budgeting, cost control and budget management of the exhibition, or specified activities;
Researching suitable suppliers and negotiate, ensuring all necessary arrangements are in place;
Ensuring legal, health and safety requirements are adhered to;
Coordinating suppliers; stand designers, booth contractors and material hire related;

What qualifications do you need?

Minimum of HBO level, or international equivalent;
A minimum of 3 years relevant working experience with large scale international events, preferably within a similar organization;
Experience with working with a variety of different stakeholders, including but not limited to Exhibitors and suppliers;
Strong budget management skills;
Excellent English written and oral communication skills;
Good interpersonal skills, organizational ability and time management;
Ability to multitask;
Attention to detail and work effectively under pressure;
Customer focus;
Negotiation skills;
Imagination and creativity;
Ability to cope with pressure and tight deadlines;