First Break EarthDoc Learning Geoscience

Vacancy

Office Manager

Vacancy

Office Manager

Job description

About EAGE (European Association of Geoscientists and Engineers)

EAGE is a global professional, not-for-profit association for geoscientists and engineers with 19,000+ members worldwide. EAGE’s main goal is to share knowledge, promote innovation and technical progress, and to foster communication, fellowship and cooperation between those working in, studying or otherwise being interested in these fields. We have over 90 employees worldwide, with offices in The Netherlands (Head Office), Moscow, Dubai, Kuala Lumpur and Bogota.

Our main activities are the organization of conferences, workshops, exhibitions and courses worldwide. We also publish books and journals like the monthly magazine First Break for our members.

For our Head Office in Houten (Utrecht, The Netherlands) we are currently looking for a

Office Manager (Fulltime)

Your tasks & responsibilities

Support the Board of Directors in their daily activities with proactive calendar and mailbox management, preparing presentations, telephone handling;
Support meetings (prepare agenda and discussion items, take minutes and archive decision documents);
Assisting HR Manager;
Assist/lead in practical office management such as meeting hospitality and office logistics;
Responsible for business travel arrangements;
Build/maintain contacts with several key stakeholders, including suppliers, foreigns offices and internal stakeholders;
Actively manage and control corporate filings, such as Chamber of Commerce, banks, embassies etc.;
Provide the correspondence for the EAGE board and committees. Respond to correspondence of general subjects;
Lead / contribute to internal projects.

Your profile

Education on bachelor level and at least 3 years of relevant experience preferably in an international setting;
Good level in English and Dutch (writing, verbal and reading);
Good communication and interpersonal skills;
Strong attention to detail good time management skills;
Self-starter;
Stress-resistant and flexible in a constantly changing environment;
Willing to travel (external board meetings).