It is central to EAGE’s mission to facilitate free and open discourse for the geoscience and engineering community and we are committed to creating a safe, inclusive and welcoming environment for all.
EAGE promotes respectful behavior by providing clear conduct guidelines and accessible channels for reporting unsafe actions. We call on all members, participating companies, volunteers, and event visitors to help ensure these guidelines and procedures are known and followed.
Code of Conduct and Ethical Guidelines
- Treat each other with respect, courtesy and fairness;
- Refrain from any form of harassment, including but not limited to sexual harassment, against others because of race, gender, nationality, age, disability, sexual orientation, religion or belief;
- Refrain from deliberate intimidation, stalking, or following;
- Avoid making politically sensitive or provocative statements that may conflict with the Association’s mission or disregard others’ perspectives;
- Ensure all your communications, whether formal or casual, are appropriate for a professional audience, which may include individuals of many different backgrounds;
- Respect confidentiality and maintain integrity in professional interactions;
- Do not knowingly misrepresent the technical and scientific contributions of others or participate in plagiarism or infringement of intellectual property.
Please take a moment and familiarize yourself with the EAGE Code of Conduct for Events and the EAGE Professional and Ethical Standards. These standards apply to all members, participating companies, volunteers, and event visitors at EAGE’s activities.
Reporting an incident of misconduct
In order to be able to act on situations it is of vital importance to make sure that the right channels are taken as fast as possible. If you have been subject to, or observed, an incident of unacceptable or questionable behavior, we advise you to use the below channels. We realize that it is not always easy to raise these concerns, but we do encourage you to come forward. Needless to say, all reports will be treated confidentially.
Reporting Form
You can use the below form to report incidents including (but not limited to) scientific misconduct, ethical misconduct, discrimination, bullying or harassment. All questions in this form are optional and it is also possible to report anonymously.
Please note that while anonymous reports limit EAGE’s ability to take immediate action, the information you provide will be analyzed to help monitor the nature and prevalence of incidents that take place, as well as to guide future policies and actions.
Alternatively you may send an email to conduct@eage.org
Reporting during events
During events it is important to address the situation promptly and you are thus advised to report directly to dedicated, clearly identifiable, EAGE staff on site or via a dedicated button in the events app (if available).
Cases that present an immediate threat to self, others, or property should be considered an emergency and directed to the local emergency number.
Handling procedure and Privacy
The EAGE Code of Conduct for Events and the EAGE Professional and Ethical Standards give further information about handling the procedure of reported incidents.
Your privacy is important to EAGE. By reporting an incident the complainant agrees that EAGE processes all submitted data. Your identity and IP address will not be tracked, and data will be stored securely.
The Privacy and Cookie Statement provides information about the personal data that EAGE collects through its website(s) and/or (registration) forms and/or any other means, and the ways in which EAGE uses that personal data.
As an association, members, companies, staff, volunteers, and visitors, we have a joint responsibility to ensure a safe and positive environment for all involved in our activities. Thank you for your help in making EAGE activities safe, inclusive and welcoming for everyone!
